Trainings
- Youth and adult trainings;
- Workshops and courses in substance abuse prevention strategies;
- Leadership training and team development;
- Advocacy efforts at the local and state level;
- Technical assistance to youth leadership teams;
- Facilitating the Community Emergency Response Team training
Event Services
Complete Planning Package: We will take care of every detail of your event including:
- Location bidding, site selection and location detail management;
- Vendor contract management;
- Participant registration, confirmation and on-site check-in;
- Speaker contract negotiation, travel arrangement and point-of-contact;
- Agenda consultation and development;
- Promotional items and printed materials.
The complete planning package is dependent on the number of people expected at your event, the number of anticipated contracts and the location requirements.
Site Bidding and Selection: Location can determine the success or failure of your event. Based on the room needs, overall event needs and location of the event, we will solicit bids from an agreed upon number of locations, negotiate details based on your needs and budget, and finalize all of the details with the location.
Site Bidding Service Fee 15% of the location contract will be added to the event contract
Contract Management: We will negotiate contracts with speakers, vendors and locations based on agreed upon budget and input from the Agency. We will handle all payments within the following guidelines:
- 50% of total contract amount must be paid upon signing of any contracts;
- Remaining contract amount will be paid a minimum of 5 days before event;
- All contracts will be paid in full at event, or as stipulated by contract;
- Any speaker travel must be paid in full at the time of booking
Contract Management Service Fee: 5% of total contract amount, per contract
Agenda Development and Consultation: With more than 15 years of experience in designing agendas for both youth and adult participants for afternoon meetings, weekend retreats, week long trainings, or full conference events we are more than equipped to work with you to get an overall feel for the event, goals for the event, and work with location needs (meal times, break times, etc.) to design an agenda that will optimize the time you have with your participants.
Full Development: we will gather the information required and create the agenda for you
Consultation: we will look over the agenda you’ve already created, make suggested edits and provide other requested feedback
Agenda App: we will create and deploy a customized schedule app for the event
Form Creation: We can customize forms for your event including registration, participant confirmation, event evaluation and session sign in sheets. These forms can be customized with your logo, event specific information, or specialized data to collect, or you can opt for standard forms to be used.
Promotional Items: Let us assist in designing and ordering promotional items for your event including speaker gifts, t-shirts, and other event collateral. All requested items must be designed and ordered a minimum of four weeks prior to the event to ensure delivery by event date.
Design fee: will be based on item requested and complication of design.
Service Fee: 10% of purchase amount; includes shipping and/or delivery to event location
Registration Services: A variety of registration services can be provided to make your event run smoothly. Prices vary depending on the number of registered participants – an estimated attendance number will be given at contract signing; final invoice will reflect actual number of participants or estimate given, whichever is higher. All Registration packages include participant confirmation, final roster of participants and weekly registration reports.
Data Management Via online registration system
Nametags:
- Standard Layout: 3×5 nametag; includes participant name and agency, and event name
- Custom Layout: Size and layout can be customized
On-Site Assistance: We are available to be on-site at your event to help with registration and other event details as follows:
- On-Site Cooperation: You run things, we take orders
- On-Site Collaboration: Certain tasks are assigned to us to manage
- On-Site Coordination: we run things while you enjoy your event
We will provide you with digital copy of final registration database at the close of the event. We will retain a back-up copy for 6 months following the event. Registrant information will not be used for any purpose outside agreed upon correspondence, nor will we ever distribute participant information to any outside source.
Printed Event Materials: Event agendas, program books, handouts, etc. can all be designed and customized to fit your event. Printed material layout fees will be billed based on number of pages to be designed, as well as the amount of customization. All printed materials will be proofed by both our designer and the you before being sent to the printer. Prior to printing, three bids will be solicited for each job. If your items are print-ready you will only be charged the Printing Service Fee. All print jobs will also incur a $50 editing fee.
Printing Service Fee: 10% of total cost; includes shipping and/or delivery to event location
Equipment Rental: We have LCD projectors, laptops, sound equipment, and other conference equipment necessities. Items are available at individual prices or the following package deals:
General Session Set-Up:
Includes: Large screen, projector, laptop, microphone, sound system and speakers
Breakout Session Set-Up:
Includes: Screen, laptop, projector and desktop speakers
A/V Technician and Stage Hand also available